We are recruiting for start dates throughout 2021. Please note that most of our new recruits will be based in our Global Headquarters in Cambridge, however we have a small number of opportunities available at our London office.
About the Role
Project Assistants support our project teams with a wide range of administrative, project coordination and scientific tasks. The role is therefore varied and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of your division, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas.
You will sit at the heart of the division you join and play a key role in the smooth running of the team’s operation. You will be responsible for supporting the implementation of the latest operational and administrative processes within your division, as well as identifying and suggesting process improvements and changes to current ways of working, to enhance quality and efficiency within the division and, where appropriate, the wider company. You will also be the go-to person for divisional resources and will take responsibility for keeping these up-to-date.
Within this role, there is scope to grow and develop towards the roles of Senior Project Coordinator and then Division Support Manager. This would see you taking on increased responsibility for the successful operation of the division and the wider company; this could involve implementing the latest operational, compliance or administrative processes, supporting with the division’s resource planning, budgeting, finance and productivity, or managing elements of certain project types.
Your initial responsibilities will depend on which division you join, but are likely to include:
- Screening records for relevance to research questions and extracting data from relevant publications into Excel
- Writing up the methods and results of reviews into engaging reports and slide sets
- Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slidesets, manuscripts, abstracts and posters
- Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
- Supporting the accurate referencing of scientific materials, including preparing reference packs
- Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
- Supporting the development of client proposals and tracking those sent and responded to
- Coordinating logistics and providing project support for events and meetings
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Scheduling meetings, and recording minutes and coordinating their distribution
- Preparation of compliance documentation
- Liaising with external suppliers, including translation agencies
- Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
- Helping the project team to keep abreast of the latest potentially relevant sources of information to inform their project work, and keeping all divisional resources up-to-date
- Organising divisional monthly meetings, team socials and other internal activities
We are currently seeking Project Assistants to join our HTA, Publications and Rare Diseases teams, further details about which can be found below. If you are unsure which team you would be best suited to, we would still encourage you to apply and this can be explored further during the recruitment process.
Through the development and delivery of manuscripts, congress publications and strategic publication plans, the Publications team work with clients and world-renowned opinion leaders to produce publications that communicate key scientific and clinical data to a wide audience, covering a range of therapeutic areas and products. Whilst supporting the delivery of these materials, you will gain an understanding of key industry guidelines and processes to help ensure key stakeholders meet good and compliant publication practice. This role also involves frequent collaboration with other company divisions, including the Design team, across a range of project types. Outside of client work, the publications team regularly contributes novel research to scientific publication-focused congresses.
To date, over seven thousand rare diseases have been identified but only four hundred have an approved treatment; our specialised Rare Diseases team supports this sector in overcoming the unique challenges they face, such as an urgent need to bring treatments to patients, little clinical or health economic evidence and limited understanding of the condition across the clinical community and society as a whole. Our Rare Diseases team deliver a wide spectrum of projects and so you would also gain a broad understanding of all our services by joining this team.
The Health Technology Assessment (HTA) division contributes to the successful delivery of projects that demonstrate the clinical and health economic value of new therapies across a variety of different disease areas. Our work includes the analysis and interpretation of clinical evidence and the communication of the findings from simple and complex economic models in a variety of formats. This notably includes the development of written submissions to national reimbursement agencies, such as NICE in the UK, that decide whether new therapies provide sufficient value to the healthcare system and should therefore be approved for use within the NHS. Other project types may include the strategic assessment of previous national reimbursement submissions in specific disease areas, or the write-up of methods and results of models into peer-reviewed publications. Outside of client work, the HTA team regularly contribute novel research to international congresses.
What is the Difference Between the Project Assistant and the Analyst/Medical Writer Role?
Analysts, Medical Writers and Project Assistants share a similar level of responsibilities however the roles do differ significantly in terms of daily duties.
Analysts and Medical Writers conduct detailed analyses of scientific data to then create a variety of materials that are presented to, and used by, our clients.
Whilst working on the same projects across a variety of disease areas, Project Assistants use their scientific knowledge to provide project management support and administrative help to project teams, allowing the timely delivery of high quality work. Additionally, Project Assistants work with senior colleagues within their division and colleagues from the Operations team to carry out internal administrative tasks, suggesting improvements and working to maximise efficiency within their teams.
The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop the role.
This role will suit those who are passionate about the concept of evidence-based medicine, have excellent attention-to-detail and organisational skills, and a talent for communication.
Skills and experience required:
- A degree level or equivalent qualification in a scientific discipline (2.1 minimum) including but not limited to; biology, chemistry, pharmacy and medicine
- A flair for, and attention to, detail
- Professional oral and written communication skills
- Good knowledge of Microsoft Office
- Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes
- The ability to respond to conflicting deadlines, work independently and self-manage your time
- A commitment to delivering excellent customer service
- A desire and aptitude for collaborative working across project teams
- “Can do” approach, and the initiative, positivity and creativity required to continually improve services
You will receive close training and mentorship from experienced colleagues, so no prior experience is required.
What We Offer
The starting salary for the role is between £24,000 and £26,000 depending on prior experience. Please click here to learn about our reward package and the other benefits of working for Costello Medical.