Bilingual Mandarin Project Assistant


About the Role

Due to our continued expansion, we are seeking a full-time Bilingual Mandarin Project Assistant to support our team on a wide range of scientific, administrative and project management tasks. If you have an excellent attention to detail, enjoy organising and want to contribute your scientific skills to the successful delivery of a range of projects in the field of medical communications, then our Project Assistant role could be for you. This is a varied role and in a typical week your time will be divided across multiple projects in several different disease areas.

You will work alongside experienced team members who will provide training on the technical aspects of project delivery and, as a result, you will gain a thorough understanding of how to conduct various projects across our different service offerings.

A strong component of the role involves providing support across project teams and you will be responsible for a range of administrative tasks which may include:

  • Scheduling and recording minutes for relevant meetings and coordinating their distribution
  • Coordinating logistics and providing project support for events and meetings
  • Assisting Project Managers with client and author communication on multi-component projects
  • Assisting the team with resource planning to optimise productivity and cross-collaboration between divisions
  • Supporting the development of client proposals and tracking those sent and responded to
  • Assisting in the production of progress reports and summaries for clients that enhance the level of client communication and customer service delivered
  • Managing the administrative aspects of projects such as article purchasing, subscription and membership renewals
  • Organising team socials and other internal activities
  • Adding project details to our management system and pulling reports

Project Assistants also work on several scientific tasks, which may include:

  • Formatting, consistency and general quality control review and proofreading of manuscripts, abstracts and posters
  • Reformatting documents to ensure adherence to relevant journal and congress submission guidelines
  • Managing manuscript and abstract conference submissions
  • Supporting the accurate referencing of materials by collating bibliographies and preparing reference packs for submission to clients and external agencies
  • Running literature searches in electronic databases using platforms such as Ovid, Wiley, PubMed, Wan Fang and Google
  • Screening records for relevance to research questions and extracting data from relevant publications into Excel
  • Helping project teams to keep abreast of the latest information from potentially relevant sources to inform their project work
  • Coordinating the submission of scientific materials for clients’ internal review, including the filing of compliance documents

About You

The ideal candidate will be proactive, innovative, flexible and eager to take on new challenges and responsibilities with an ambition to develop the role. Essential requirements for the role are:

  • An excellent attention to detail
  • Professional oral and written communication skills
  • Fluency in both oral and written English and Mandarin Chinese (to work on Chinese language materials and with Chinese clients)
  • Good knowledge of Microsoft Office
  • Excellent organisational skills
  • The ability to respond to conflicting deadlines, work independently and self-manage your time
  • A commitment to delivering excellent customer service (both to external clients and internal ‘customers’)
  • A desire and aptitude for collaborative working across project teams
  • A strong interest and motivation to work in and learn more about the healthcare sector

A degree level qualification or prior work in a biological sciences discipline would be highly desirable but not essential. No prior experience in medical communications is required, but you should have a strong interest and motivation to learn more about this field and the healthcare sector in general.

What We Offer

We offer a competitive salary depending on experience. Please click here to learn about our reward package and the other benefits of working for Costello Medical.

How to Apply

Please submit your CV and cover letter via our online application form. In your cover letter you should explain why you think you would be suited to the role and why you would like to join Costello Medical as a Bilingual Mandarin Project Assistant.

If you wish to speak with a current member of our team before applying then please email