Project Coordinator

Cambridge, UK, London, UK, Manchester, UK

We are currently recruiting for start dates throughout the remainder of 2021 and throughout 2022, including January, April, July and September. Additional start dates may also be available and you will be asked to state your availability on your application form. Please note that most of our new recruits will be based in our Global Headquarters in Cambridge, however we have a small number of opportunities available at our London and Manchester offices.

About the Role

Project Coordinators are based in each of our scientific divisions and support with a wide range of administrative, project coordination and scientific tasks. The role is therefore varied and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of your division, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas.

You will sit at the heart of the division you join and play a key role in the smooth running of its operation. You will be responsible for supporting the implementation of the latest operational and administrative processes, as well as identifying and suggesting process improvements and changes to current ways of working, to enhance quality and efficiency within the division and, where appropriate, the wider company. You will also be the go-to person for divisional resources and will keep these up-to-date.

Project Coordinators are supported to develop towards the roles of Senior Project Coordinator and then Account Support Manager. This progression would see you taking on increased responsibility for the successful operation of the division and the wider company; this could involve implementing the latest operational, compliance or administrative processes, supporting with the division’s resource planning, budgeting, finance and productivity, or managing elements of certain project types.

Your initial responsibilities may include:

  • Screening records for relevance to research questions and extracting data from relevant publications into Excel
  • Writing up the methods and results of reviews into engaging reports and slide sets
  • Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slidesets, manuscripts, abstracts and posters
  • Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
  • Supporting the accurate referencing of scientific materials, including preparing reference packs
  • Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
  • Supporting the development of client proposals and tracking those sent and responded to
  • Preparation of compliance documentation
  • Liaising with external suppliers, including translation agencies
  • Coordinating logistics and providing project support for events and meetings
  • Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
  • Scheduling meetings, and recording minutes and coordinating their distribution
  • Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
  • Helping the project team to keep abreast of the latest potentially relevant sources of information to inform their project work, and keeping all divisional resources up-to-date
  • Organising divisional monthly meetings, team socials and other internal activities

Project Coordinators are based in each of our scientific divisions. These are broadly described as Medical Communications, Value and Access and Evidence Development, and also include the specialist areas of Rare Diseases, Medical Technology, Pro Bono and Public Health. Your interest in the different areas of our work will be explored at the various recruitment stages and you will be assigned to a division when you join. Many Project Coordinators also work cross-divisionally, allowing the opportunity to explore a wide variety of project types.

What is the Difference Between the Project Coordinator and the Analyst/Medical Writer Role?

Analysts, Medical Writers and Project Coordinators share a similar level of responsibilities however the roles do differ significantly in terms of daily duties.

Analysts and Medical Writers conduct detailed analyses of scientific data to then create a variety of materials that are presented to, and used by, our clients.

Whilst working on the same projects across a variety of disease areas, Project Coordinators use their scientific knowledge to provide project management support and administrative help to project teams, allowing the timely delivery of high quality work. Additionally, Project Coordinators work with senior colleagues within their division and colleagues from the Operations team to carry out internal administrative tasks, suggesting improvements and working to maximise efficiency within their teams.

About You

The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop the role. You will receive close training and mentorship from experienced colleagues, so no prior industry experience is required.

This role will suit those who are passionate about the concept of evidence-based medicine, have excellent attention-to-detail and organisational skills, and a talent for communication.

Skills and experience required:

  • A degree level or equivalent qualification in a scientific discipline (2.1 minimum) including but not limited to; biology, chemistry, pharmacy and medicine
  • A flair for, and attention to, detail
  • Professional oral and written communication skills
  • Good knowledge of Microsoft Office
  • Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes
  • The ability to respond to conflicting deadlines, work independently and self-manage your time
  • A commitment to delivering excellent customer service
  • A desire and aptitude for collaborative working across project teams
  • “Can do” approach, and the initiative, positivity and creativity required to continually improve services

What We Offer

The starting salary for the role is £26,000. Salary increases are typically awarded after 6 and 12 months and again on promotion, which can be achieved in as little as 12-18 months.

We provide full funding for a range of substantial postgraduate qualifications with paid study leave, exceptional internal training, opportunities to work on pro bono and charitable projects, and regular company-funded social activities.

Please click here to learn about our reward package and the other benefits of working for Costello Medical.

How to Apply

Please submit your CV and cover letter via our online application form. In your cover letter you should explain why you think you would be suited to the Project Coordinator role and why you would like to join Costello Medical.

Please contact the Talent Acquisition team at recruitment@costellomedical.com if you have any questions about the role or application process. Please note it is our company policy to only consider one application per candidate at a time.

Visa Sponsorship

We can provide visa sponsorship for eligible candidates for our Project Coordinator vacancy. You will be asked to provide details of your right to work in the UK within your application, however this will have no impact on the processing of your application.

COVID-19 Response

Our UK and US offices are open in a safe and controlled way following a period of remote working. Currently, interviews in the UK and US can be conducted in the office or via Microsoft Teams. Our team in Singapore are following local guidance and are working remotely and therefore all interviews for roles in Singapore are taking place over Microsoft Teams.

We are welcoming new employees to the office, depending on location.

For further information, please email recruitment@costellomedical.com.

Career Profile

To learn more about the tailored career progression we offer at Costello Medical, please click below to read about Georgina’s progression to the Account Support Manager role.