Project Assistant – Evidence Development

Cambridge, UK, London, UK

We are recruiting for start dates in 2020 and 2021. Please note that most of our new recruits will be based in our Global Headquarters in Cambridge, however we have a small number of places available at our London office.

About the Role

Evidence development projects involve the identification of clinical, economic and real-world evidence to support the value of a pharmaceutical product or medical device. Our work includes rigorous systematic literature reviews that can be used to inform meta-analyses and network meta-analyses, as well as more creative and pragmatic evidence reviews to inform clients’ strategic decisions with regard to clinical development or market access. You will gain a thorough understanding of how to conduct various kinds of evidence review from searching to interpretation of results, ensuring that the reviews conform to industry guidelines where applicable. This role suits those who are passionate about the concept of evidence-based medicine, have excellent attention-to-detail and organisational skills, and a talent for communication.

By joining the division as a Project Assistant, you will support our project teams with a wide range of administrative, project coordination and scientific tasks. In a typical week your time will be divided across both internal projects that contribute to the successful operation of the Evidence Development division, as well as multiple scientific projects for our clients.

Within this role, there is scope to grow and develop towards the roles of Senior Project Coordinator and then Division Support Manager. This may lead to you supporting managers, and specifically the Division Head, in ensuring the successful performance of the division, particularly in terms of resource planning and productivity, as well as supporting the Evidence Development team’s morale, motivation, training needs and wellbeing.

Initial responsibilities could include:

  • Screening records for relevance to research questions and extracting data from relevant publications into Excel
  • Formatting, consistency and general quality control review of scientific documents, including reports, slidesets, manuscripts, abstracts and posters
  • Reformatting of scientific documents to ensure adherence to client requirements and/or relevant HTA submission guidelines
  • Supporting the accurate referencing of scientific materials, including preparing reference packs
  • Assisting senior team members with client communication and co-ordinating logistics on multi-component projects
  • Proactive engagement with compliance regulations, including preparation of documentation, tracking of materials and staying up to date with relevant policy changes
  • Supporting the correct budgeting and invoicing of projects using our finance software
  • Scheduling meetings, and recording minutes and coordinating their distribution
  • Liaising with external suppliers (e.g. of databases)
  • Helping the project team to keep abreast of the latest relevant sources of information to inform their project work, and keeping all divisional resources up-to-date
  • Supporting the implementation of the latest operational and administrative processes within the division
  • Identifying and suggesting process improvements and changes to current ways of working, to enhance quality and efficiency within the Evidence Development division and, where appropriate, the wider company
  • Organising divisional monthly meetings, team socials and other internal activities

What is the Difference Between the Project Assistant and the Analyst/Medical Writer role?

Analysts, Medical Writers and Project Assistants share a similar level of responsibilities however the roles do differ significantly in terms of daily duties.

Analysts and Medical Writers conduct detailed analyses of scientific data to then create a variety of materials that are presented to, and used by, our clients.

Whilst working on the same projects across a variety of disease areas, Project Assistants use their scientific knowledge to provide project management support and administrative help to project teams, allowing the timely delivery of high quality work. Additionally, Project Assistants work with senior colleagues within their division and colleagues from the Operations team to carry out internal administrative tasks, suggesting improvements and working to maximise efficiency within their teams.

About You

The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop the role.

This role will suit those who are passionate about the concept of evidence-based medicine, have excellent attention to detail and organisational skills, and a talent for communication.

Skills and experience required:

  • A degree-level or equivalent qualification in a scientific discipline (2.1 minimum) including but not limited to biology, chemistry, pharmacy and medicine
  • A flair for, and attention to, detail
  • Professional oral and written communication skills
  • Good knowledge of Microsoft Office
  • Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes
  • The ability to respond to conflicting deadlines, work independently and self-manage your time
  • A commitment to delivering excellent customer service
  • A desire and aptitude for collaborative working across project teams
  • “Can do” approach, and the initiative, positivity and creativity required to continually improve services

You will receive close training and mentorship from experienced colleagues, so no prior experience is required.

What We Offer

The starting salary is £24,000 – £26,000, depending on your previous experience. Please click here to learn about our reward package and the other benefits of working for Costello Medical.

COVID-19 Response

We are beginning to open our UK and US offices in a safe, socially distanced and controlled way following a period of remote working. Our team in Singapore are following local government guidance and still working remotely. Exceptional customer service remains one of our core principles, so we are committed to supporting our clients and operating as normal throughout this period.

Please note that we are also still welcoming applications for our open positions, across all roles and locations. Interviews are being conducted by Microsoft Teams and we are welcoming new employees remotely or in the office, depending on location, with virtual induction sessions including all our new starters.

For information please email

How to Apply

Please submit your CV and cover letter via our online application form. In your cover letter you should explain why you think you would be suited to the Project Assistant role and why you would like to join Costello Medical. Please note it is our company policy to only consider one application per candidate at a time.

Please contact the recruitment team at if you have any questions about the role or application process.