We are currently recruiting for start dates throughout 2021, including September, and throughout 2022, including January, April, July and September. Additional start dates may also available and you will be asked to state your availability on your application form. Please note that our new recruits will be based in our Global Headquarters in Cambridge. This role is available on a full-time or part-time basis.
Pro Bono at Costello Medical
Our Pro Bono division delivers projects free-of-charge to charities and not-for-profit organisations within the pharmaceutical and medical device sectors, with the aim of making a real difference to causes that our staff care about. We offer our full range of services on a pro bono basis, working collaboratively across our divisions and office locations to secure the right expertise to fulfil project briefs. Examples of recent pro bono projects can be found here and include creating patient information and education materials, and helping organisations to build their evidence base. To support local capacity building, we run an internship scheme that gives nationals from low- or middle-income countries skills in evidence-based medicine and health economics that they can apply to problems in their community. We also volunteer our time to local community projects as well as raise funds for local charities, nominated by our employees.
About the Role
Project Assistants support our project teams with a wide range of administrative, project coordination and scientific tasks. The role is therefore varied and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of the Pro Bono division, as well as multiple scientific projects that will span several different disease areas.
You will sit at the heart of the Pro Bono division and play a key role in the smooth running of the team’s operation. You will be responsible for supporting the implementation of the latest operational and administrative processes within the Pro Bono division, as well as identifying and suggesting process improvements and changes to current ways of working, to enhance quality and efficiency within the division and, where appropriate, the wider company. You will also be the go-to person for divisional resources and will take responsibility for keeping these up-to-date.
Within this role, there is scope to grow and develop towards the roles of Senior Project Coordinator and then Account Support Manager. This may lead to you supporting managers, and specifically the Division Head, in ensuring the successful performance of the division, particularly in terms of resource planning and productivity, as well as supporting the division’s morale, motivation, training needs and wellbeing.
Initial responsibilities will depend on which projects you join, but are likely to include:
- Screening records for relevance to research questions and extracting data from relevant publications into Excel
- Writing up the methods and results of reviews into engaging reports
- Formatting, consistency and general quality control review of scientific documents, including reports, manuscripts, abstracts and posters
- Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
- Supporting the accurate referencing of scientific materials, including preparing reference packs
- Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
- Supporting the development of client proposals and tracking those sent and responded to
- Running analyses to help the Pro Bono team and wider company monitor progress towards their pro bono project objectives and assess the impact of our work
- Coordinating logistics and providing project support for events and meetings
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Scheduling meetings, and recording minutes and coordinating their distribution
- Preparation of compliance documentation
- Liaising with external suppliers, including translation agencies
- Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
- Helping the project team to keep abreast of the latest potentially relevant sources of information to inform their project work, and keeping all divisional resources up-to-date
- Organising divisional monthly meetings, team socials and other internal activities
What is the Difference Between the Project Assistant and the Analyst Role?
Analysts and Project Assistants share a similar level of responsibilities however the roles do differ significantly in terms of daily duties.
Analysts within our Pro Bono division conduct detailed analyses of scientific data to then create a variety of materials that are presented to, and used by, our clients.
Whilst working on the same projects across a variety of disease areas, Project Assistants within the Pro Bono team use their scientific knowledge to provide project management support and administrative help to project teams, allowing the timely delivery of high-quality work. Additionally, Project Assistants work with senior colleagues within their division and colleagues from the Operations team to carry out internal administrative tasks, suggesting improvements and working to maximise efficiency within their teams.
The ideal candidate will be proactive, innovative, have a genuine interest in healthcare and giving back to local communities, and be eager to take on new challenges and responsibilities with an ambition to develop the role.
This role will suit those who are passionate about the concept of evidence-based medicine, have excellent attention-to-detail and organisational skills, and a talent for communication.
Skills and experience required:
- A degree level or equivalent qualification in a scientific discipline (2.1 minimum) including but not limited to; biology, chemistry, pharmacy and medicine
- Passion for the not-for-profit sector
- A flair for, and attention to, detail
- Professional oral and written communication skills
- Good knowledge of Microsoft Office
- Excellent organisational skills and a passion for maintaining high levels of organisation across tasks and processes
- The ability to respond to conflicting deadlines, work independently and self-manage your time
- A commitment to delivering excellent customer service
- A desire and aptitude for collaborative working across project teams
- “Can do” approach, and the initiative, positivity and creativity required to continually improve services
You will receive close training and mentorship from experienced colleagues, so no prior experience is required.
What We Offer
The starting salary for the role is £26,000, pro-rated for part-time candidates. Salary increases are typically awarded after 6 and 12 months and again on promotion, which can be achieved in as little as 12-18 months. Please click here to learn about our reward package and the other benefits of working for Costello Medical.