Project Assistant – Design

Cambridge, UK, London, UK

We are currently recruiting for start dates throughout 2021. Please note that most of our new recruits will be based in our Global Headquarters in Cambridge, however we have a small number of opportunities available at our London office.

About the Role

We are looking for a Project Assistant in the Design division to support a wide range of administrative, project management and quality control (QC) tasks. These include copy-editing and design QC checks of all artworked material, print management and shipping, and ensuring all deliverables are of the highest quality. Basic redrawing and artworking for various project components will be required on some occasions. In addition, you will provide administrative support to the team helping to ensure the successful running of client projects and the wider team.

Copy-editing and quality control tasks will include:

  • Consistency review of design material prepared to ensure that deliverables are ready for delivery to clients
  • Supporting with print management and shipping for internal and external congresses and events
  • Communicating with a wide range of suppliers to obtain quotes, organise production, and delivery of products
  • Basic redrawing and reformatting tasks in Microsoft Office or in the Adobe Creative Suite

Administrative and project management tasks will include:

  • Organising and maintaining physical and digital design assets. Examples include general folder management, ensuring the graphics library is kept up-to-date and icons are converted to accessible formats for the scientific teams, inventory tracking, updating of physical and digital material (e.g. posters, iPads), and organising the production of new material
  • Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration with other divisions
  • Supporting the development of client proposals and tracking those sent and responded to
  • Assisting in the production of progress reports and summaries for clients that enhance the level of client communication and customer service delivered
  • Scheduling and recording minutes for relevant meetings and coordinating their distribution
  • Supporting invoicing management for design projects, including the tracking of pass-through costs
  • Managing and updating databases and trackers used to monitor progress on projects
  • Coordinating logistics and providing support for events and small meeting projects
  • Organising team socials and other internal collaboration activities
  • Supporting colleagues with compliance requirements (including copyright queries)

In addition to supporting the Design division, you will also work with other teams at Costello Medical on ad-hoc tasks, further increasing the variety in the role and your understanding of the different work delivered.

About You

Skills and experience required:

  • A degree level (2.1) or equivalent qualification in either an arts or scientific subject
  • A flair for design and attention to detail
  • Professional oral and written communication skills
  • Good knowledge of Microsoft Office
  • Experience with the Adobe Creative Suite is advantageous
  • Excellent organisational skills
  • The ability to respond to conflicting deadlines, work independently and self-manage your time
  • A commitment to delivering excellent customer service
  • A desire and aptitude for collaborative working across project teams would be highly desirable

What We Offer

The starting salary for the role is £24,000. Please click here to learn about our reward package and the other benefits of working for Costello Medical.

How to Apply

Please submit your application via our online application form. We strongly recommend applying as early as possible so that we can begin processing your application.

You will be required to upload your CV and a cover letter explaining why you think you would be suited to the role and why you would like to join Costello Medical. Your CV should clearly state dates of all qualifications and grades achieved where applicable.

Please note that we are unfortunately unable to sponsor visa applications for our Project Assistant role.

Please contact the recruitment team at if you have any questions about the role or application process.

COVID-19 Response

Our teams in the UK and Singapore are following local government guidance and are currently working remotely. Our US office is open in a safe, socially distanced and controlled way following a period of remote working. Exceptional customer service remains one of our core principles, so we are committed to supporting our clients and operating as normal throughout this period.

Please note that we are also still welcoming applications for our open positions, across all roles and locations. Interviews are being conducted by Microsoft Teams and we are welcoming new employees remotely or in the office, depending on location, with virtual induction sessions including all our new starters.

For information please email