About the Role
Project Assistants support our project teams with a wide-range of administrative, project coordination and scientific tasks. The role is therefore varied, and in a typical week your time will be divided across both internal projects that contribute to the successful operation of your division, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas.
Project-wide administrative tasks may include collating reference packs, running database searches, purchasing articles, contacting academic authors and setting up project folders and project timelines. You will also have the opportunity to apply your scientific understanding to project work for clients on tasks including screening records for relevance to research questions; proofreading scientific materials, including reimbursement submissions, slide desk, manuscripts, abstracts and posters; and reformatting documents in line with journal submission and/or client guidelines. In addition, you will have the opportunity to identify and oversee enhancements to the current project management tools and processes used by the team and work closely with Project Managers to play an increasing role in project coordination, including supporting the day-to-day coordination of the project team and the preparation of progress reports for clients.
You will sit at the heart of the division you join and play a key role in the smooth running of the team’s operation. You will be responsible for supporting the implementation of the latest operational and administrative processes within your division, as well as identifying and suggesting process improvements and changes to current ways of working, to enhance quality and efficiency within the division and, where appropriate, the wider company. You will also be the go-to person for divisional resources and will take responsibility for keeping these up-to-date.
Within this role, there is scope to grow and develop towards the roles of Senior Project Coordinator and then Division Support Manager. This may lead to you supporting managers, and specifically the Division Head, in ensuring the successful performance of the division, particularly in terms of resource planning and productivity, as well as supporting the division’s morale, motivation, training needs and wellbeing.
We are currently seeking Project Assistants to join our Evidence Development, HTA, MedTech, Multidisciplinary and Medical Affairs teams, further details about which can be found below. If you are unsure which team you would be best suited to, we would still encourage you to apply and this can be explored further during the recruitment process.
Initial responsibilities will depend on which division you join, but are likely to include:
- Screening records for relevance to research questions and extracting data from relevant publications into Excel
- Writing up the methods and results of reviews into engaging reports and slide sets
- Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slidesets, manuscripts, abstracts and posters
- Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
- Supporting the accurate referencing of scientific materials, including preparing reference packs
- Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
- Supporting the development of client proposals and tracking those sent and responded to
- Coordinating logistics and providing project support for events and meetings
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Scheduling meetings, and recording minutes and coordinating their distribution
- Preparation of compliance documentation
- Liaising with external suppliers, including translation agencies
- Assisting the team with planning and the development of planning tools to optimise the productivity of the team and cross-collaboration between the team and other divisions
- Helping the project team to keep abreast of the latest potentially relevant sources of information to inform their project work, and keeping all divisional resources up-to-date
- Organising divisional monthly meetings, team socials and other internal activities
- Evidence development projects involve the identification of clinical, economic and real-world evidence to support the value of a pharmaceutical product or medical device. Our work includes rigorous systematic literature reviews that can be used to inform meta-analyses and network meta-analyses, as well as more creative and pragmatic evidence reviews to inform clients’ strategic decisions with regard to clinical development or market access. Our team have a thorough understanding of how to conduct various kinds of evidence review from searching to interpretation of results, ensuring that the reviews conform to industry guidelines where applicable. They are also involved in writing up the methods and results of the reviews into engaging reports and slide sets. Furthermore, as original research in their own right, we publish many of our reviews as conference presentations or journal publications.
- The Health Technology Assessment (HTA) Division contribute to the successful delivery of projects that demonstrate the clinical and health economic value of new therapies across a variety of different disease areas. Our work includes the analysis and interpretation of clinical evidence, the development of simple and complex economic models, and the communication of the findings in a variety of formats. This notably includes the development of written submissions to national reimbursement agencies, such as NICE in the UK, that decide whether new therapies provide sufficient value to the healthcare system and should therefore be approved for use within the NHS. Other project types may include the strategic assessment of previous national reimbursement submissions in specific disease areas, or the write-up the methods and results of their models into peer-reviewed publications. Outside of client work, the HTA and Health Economics team regularly contribute novel research to international congresses.
- Manufacturers of medical devices and diagnostics face different challenges to pharmaceutical companies, and therefore we have a dedicated team that supports this distinct sector of the healthcare industry. Our team helps medical device manufacturers in bringing new technologies to market, and communicating the value of their brand. By joining this team, you will work alongside a broad range of clients in the MedTech sector and gain an understanding of the delivery of all our service offerings.
- Our Multidisciplinary Division work to deliver projects that require a broad range of technical expertise and knowledge across many of our services, working collaboratively with colleagues across the various specialist divisions. You will have a broad interest, be flexible and enjoy working with many different people and across different project types. You will be a quick learner with the ability to swiftly integrate new skills.
- Medical Affairs provides the scientific bridge between clinical development and commercial functions in pharmaceutical and medical devices and technology companies. Most activities have a strong patient and/or healthcare professional (HCP) focus, and act to educate and inform clinical decision making and patient care, or to gather insights from key healthcare stakeholders that inform a product’s clinical development. This includes the delivery of educational events, activities and materials aimed at HCPs, internal training content and engagement at large, international scientific congresses.
What is the different between the Project Assistant and the Analyst/Medical Writer role?
Analysts, Medical Writers and Project Assistants share a similar level of responsibilities however the roles do differ significantly in terms of daily duties.
Analysts and Medical Writers conduct detailed analyses of scientific data to then create a variety of materials that are presented to, and used by, our clients.
Whilst working on the same projects across a variety of disease areas, Project Assistants use their scientific knowledge to provide project management support and administrative help to project teams, allowing the timely delivery of high quality work. Additionally, Project Assistants work with senior colleagues within their division and colleagues from the Operations team to carry out internal administrative tasks, suggesting improvements and working to maximise efficiency within their teams.
The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop the role.
This role will suit those who are passionate about the concept of evidence-based medicine, have excellent attention-to-detail and organisational skills, and a talent for communication.
Skills and experience required:
- A degree level or equivalent qualification in a scientific discipline (2.1 minimum) including but not limited to; biology, chemistry, pharmacy and medicine
- A flair for, and attention to, detail
- Professional oral and written communication skills
- Good knowledge of Microsoft Office
- Excellent organisational skills and enjoyment of organisation
- The ability to respond to conflicting deadlines, work independently and self-manage your time
- A commitment to delivering excellent customer service
- A desire and aptitude for collaborative working across project teams
You will receive close training and mentorship from experienced colleagues, so no prior experience is required.
What We Offer
The starting salary for these roles is £24,000 – £26,000, depending on your previous experience. Please click here to learn about our reward package and the other benefits of working for Costello Medical.